BAYLYN MEDIA

PRIVACY POLICY

Effective Date: October 13, 2026
Website: https://www.baylynmedia.com

1. Introduction

Baylyn Media (“Baylyn Media,” “Company,” “we,” “our,” or “us”) respects the privacy of individuals who visit our websites, communicate with us, use our services, or interact with our advertising and marketing activities.

This Privacy Policy describes how we may collect, use, process, disclose, retain, and protect personal information in connection with our websites, marketing services, advertising campaigns, software products, customer relationship management systems, analytics technologies, and related business operations.

Our services may involve independent third-party platforms, advertising networks, analytics providers, website technologies, hosting companies, and other service providers.

This Privacy Policy applies to personal information that Baylyn Media processes in connection with its own business operations. Independent customer websites and third-party services may be governed by their own privacy policies and contractual arrangements.

2. Information We Collect

Depending on the services and technologies involved, we may collect or receive:

• Names, business names, job titles, email addresses, telephone numbers, and contact information.
• Information submitted through contact forms, inquiries, account registrations, and business communications.
• IP addresses, browser information, device information, operating systems, and approximate geographic location.
• Website visits, page views, timestamps, referring websites, navigation patterns, and interaction history.
• Advertising campaign information, referral parameters, conversion events, and marketing engagement.
• Cookies, pixels, browser identifiers, device identifiers, and similar tracking technologies.
• Email campaign opens, clicks, delivery information, and engagement records.
• Business contact information from customers, service providers, publicly available sources, and other lawful sources.
• Information reasonably necessary to provide services, administer accounts, prevent fraud, and protect our systems.

Some automatically collected information may be associated with other information, including business contact records, where supported by applicable technologies and permitted by law.

Not every category is collected from every visitor or through every service.

3. Cookies, Tracking Technologies, and Visitor Analytics

Baylyn Media may use first-party and third-party cookies, tracking pixels, website analytics software, visitor identification technologies, conversion tracking, CRM systems, and related tools.

These technologies may help us understand website activity, evaluate advertising performance, identify potential business interest, improve our services, measure engagement, and protect our systems.

Certain third-party technologies may associate website activity with information maintained by those providers or their partners.

Depending on the provider and configuration, information may be processed for analytics, advertising attribution, audience measurement, business contact identification, marketing communications, or other disclosed purposes.

Third-party technologies operate under their own privacy policies, contractual terms, and technical controls.

Baylyn Media does not represent that all tracking technologies collect only anonymous information.

Where applicable law requires consent, an opt-out opportunity, or another privacy control, we will seek to provide or honor the required mechanism.

4. Third-Party Advertising and Marketing Technologies

Baylyn Media may use advertising networks, search engines, social media platforms, programmatic advertising systems, email marketing providers, customer relationship management software, and other marketing technologies.

These providers may process information to deliver advertisements, measure performance, attribute conversions, detect invalid traffic, personalize content, or support advertising campaigns.

Third-party providers may use their own cookies, identifiers, algorithms, databases, and processing systems.

Their data practices may be subject to separate privacy notices and user controls.

Baylyn Media is not responsible for independent actions of third parties that are outside its control, except to the extent responsibility is imposed on Baylyn Media by applicable law or contract.

We do not guarantee the accuracy, completeness, or availability of information supplied by third-party providers.

5. How We Use Information

We may use personal information for legitimate business purposes, including:

• Responding to inquiries and providing requested services.
• Operating, maintaining, securing, and improving our websites and software.
• Managing customer relationships and business communications.
• Delivering and measuring advertising and marketing campaigns.
• Analyzing website traffic and business engagement.
• Managing business contacts and sales opportunities.
• Detecting fraud, abuse, security threats, and automated activity.
• Complying with legal requirements.
• Protecting our legal rights and business operations.

We may use information for additional purposes where properly disclosed and legally permitted.

6. Information Sharing and Disclosure

Baylyn Media may disclose information to third parties when reasonably necessary for business operations, including:

• Website hosting and infrastructure providers.
• Analytics and advertising technology providers.
• Email and communications platforms.
• Customer relationship management and software providers.
• Payment processors and business service providers.
• Professional advisers and legal representatives.
• Government authorities when legally required.
• Parties involved in a lawful business transaction.

Where appropriate, we seek to use contractual and technical safeguards governing third-party access to personal information.

We do not guarantee that third-party service providers will never experience security incidents, operational failures, or unauthorized activity.

Baylyn Media remains responsible for its own obligations under applicable privacy and data protection laws.

7. Sale or Sharing of Personal Information

Certain advertising, analytics, and visitor identification activities may constitute a “sale,” “sharing,” or targeted advertising under applicable privacy laws, even where no money is exchanged.

Baylyn Media will provide applicable disclosures and opt-out rights where legally required.

We do not characterize all third-party disclosures as exempt from privacy law merely because they support advertising, analytics, or business operations.

Individuals may contact us regarding applicable privacy choices using the information provided below.

8. Customer Websites and Software Services

Baylyn Media may provide marketing technology, analytics, CRM software, website tracking, and other services to independent business customers.

Customers may determine how certain software is configured and how information is collected and used on their websites.

Customers are responsible for providing legally required notices, obtaining required permissions or consent, maintaining appropriate records, and complying with laws applicable to their business activities.

Where Baylyn Media processes information on behalf of a customer, the respective responsibilities of the parties may be governed by applicable agreements.

Nothing in this section eliminates Baylyn Media’s independent legal responsibilities.

9. Email Marketing and Business Communications

Baylyn Media may communicate with customers, prospective customers, and business contacts regarding services, inquiries, transactions, and marketing opportunities.

Marketing communications may include tracking technologies that measure delivery, opens, clicks, and related engagement.

Certain automated email security systems may generate activity that does not represent actual human engagement.

Recipients may unsubscribe from promotional emails using available unsubscribe instructions or by contacting us.

We will honor applicable marketing opt-out requirements.

10. Data Accuracy and Automated Analysis

Information obtained through analytics, visitor identification, advertising platforms, and third-party data providers may be incomplete, delayed, outdated, or inaccurate.

Visitor classifications, engagement scores, lead identification, and other automated assessments are informational tools and should not be treated as guaranteed facts.

Baylyn Media does not warrant the accuracy or completeness of third-party information.

Customers are responsible for independently evaluating information before making business decisions, subject to applicable law.

11. Data Security

Baylyn Media uses administrative, technical, and organizational measures designed to protect personal information appropriate to the nature of its operations.

However, no internet transmission, website, software platform, or electronic storage system can be guaranteed completely secure.

Security risks may arise from unauthorized access, malicious activity, software vulnerabilities, third-party failures, human error, or other circumstances.

We do not guarantee absolute protection against all security incidents.

These statements do not limit obligations imposed by applicable data security and breach notification laws.

12. Data Retention

We retain personal information for periods reasonably necessary to support the purposes described in this policy, maintain business records, fulfill contractual obligations, protect our systems, and comply with applicable law.

Retention periods may differ based on the information involved, the services provided, legal requirements, and customer instructions.

Where required by law, we will provide more specific retention information or applicable criteria.

13. Third-Party Websites and External Links

Our websites may contain links to websites, applications, services, and platforms operated by independent third parties.

Baylyn Media does not control the content, security, privacy practices, or operational decisions of independent third-party websites.

Users should review the privacy notices and terms of those services before providing personal information.

This policy does not govern personal information collected independently by unrelated third parties.

14. International Data Processing

Information may be processed or stored in jurisdictions other than the location where it was originally collected.

Where international data protection laws apply, Baylyn Media will use legally required safeguards for applicable transfers.

Use of our website alone does not constitute consent to international transfers where a different legal mechanism is required.

15. Children’s Privacy

Our websites and business services are not directed toward children.

We do not knowingly solicit personal information from children in violation of applicable law.

If we learn that personal information has been collected from a child in circumstances requiring deletion or other corrective action, we will take appropriate steps under applicable law.

16. Privacy Rights and Choices

Depending on the individual’s location and applicable law, privacy rights may include:

• Requesting access to personal information.
• Requesting correction of inaccurate information.
• Requesting deletion of eligible personal information.
• Requesting information about certain disclosures.
• Opting out of certain advertising, sale, sharing, or profiling activities.
• Withdrawing consent where processing relies on consent.
• Appealing certain privacy-rights decisions where required by law.

Requests may be subject to lawful verification procedures and applicable exceptions.

We will not unlawfully discriminate against individuals for exercising their privacy rights.

For privacy requests, contact:

Telephone: 804-616-3121

17. Third-Party Service Limitations

Baylyn Media relies on certain third-party technologies and services to operate its websites and deliver marketing and software services.

Third-party systems may experience interruptions, inaccurate reporting, security vulnerabilities, data processing errors, or changes in functionality.

To the extent permitted by applicable law and contractual obligations, Baylyn Media disclaims responsibility for independent third-party conduct outside its reasonable control.

This provision does not exclude liability for Baylyn Media’s own unlawful conduct, negligence where liability cannot lawfully be excluded, or statutory privacy obligations.

18. No Guarantee of Business Results

Marketing analytics, advertising performance reports, visitor identification information, and software-generated insights are provided for business informational purposes.

Baylyn Media does not guarantee specific sales, leads, revenue, conversion rates, advertising performance, or other business outcomes.

Any contractual warranties, remedies, and limitations of liability are governed by the applicable service agreement, subject to law.

19. Changes to This Privacy Policy

Baylyn Media may update this Privacy Policy to reflect changes in technology, business operations, legal requirements, or privacy practices.

The updated policy will be posted on our website with a revised effective date.

Where required by law, we will provide additional notice or obtain consent before implementing material changes to personal information processing.

20. Contact Information

Baylyn Media
P.O. Box 70121
Henrico, VA 23255

Telephone: 804-616-3121
Website: https://www.baylynmedia.com

For privacy questions, requests, or concerns, please contact us using the information above.